Hiring a venue at St Hilda’s
Please read the FAQs below. 
We hire for Children’s Parties on Saturdays Only
Undercroft Suite: £145 12.00-4.30 pm
Church Hall: £165 12.30-5.00 pm
For room floor plans please scroll to the bottom of the page.
To make an enquiry:
Emails are checked regularly and often easier:
email church.admin@sainthildas.org Please include your phone number.
Phone on (020) 8613 0033; most likely to be answered on Tues, Thurs or Fridays between 10.30am and 5 pm. We only book by return of mail so an email enquiry can often be easier
FAQs about venues at St Hilda’s
Q. How many people can you accommodate?
A 1. The Undercroft Suite 3 rooms (See floor plan at end of FAQS):
1. Old St Cyprians Chapel, OSSC 7.3m x 8m
2. Choir Practice Room CPR 5m x 5.2m
3. Church Wardens’ Vestry CWV 4m x 5.5m (with kitchenette)
The Suite holds up to 60 people in total.
Tables: The CWV has 4 cafe tables 60cm square (approx) and 8 cafe chairs. The tables are against the wall – 2 to a side.
OSSC has 6 Gopak folding tables 1.82x.7m (5′ x 2’7″) (up to 30 chairs as requested)
CPR has 6 Gopak folding tables 1.22 x 0.61m (4’X2′) (16 folding chairs )
Access (level) to the Undercroft is from the Brockley Road end of the church (east end)
A 2. The Church Hall, in Courtrai Road, has a maximum capacity of 150 people. The hall’s usable floor space measures 17m x 9m (see floor plan below). The garden is not available.
Tables 12 Gopak tables 1.82x.7m (5′ x 2’7″). 6 round tables 4ft diameter (1.22m)
Chairs 80 folding Chairs
A 3. The Parish Room is a quiet room good for small groups for meetings between 12 and 20 people. The Parish room is within the Church and is accessible across the garden between the church and the church hall. It costs £15 for the first hour’s hire.
Approximate dimensions of usable space (excluding kitchen) H: 247cm (8’1″); W: 422cm (13′ 10″); L: 928cm (30’5″). Double doors open into the room.
30 folding chairs; tables as agreed
Please see bottom of page for basic floor plans of The Hall and The Undercroft
Q. How much does each room cost to hire?
A. These are the Saturday afternoon rates. Please e-mail the office for rates for non Saturday afternoon bookings.
- The Church Hall is £165 for 4 1/2 hours (12.30pm-5.00pm)
- The Undercroft is £145 for 4 1/2 hours (between 12.00pm-4.30pm)
- Your preparation, the event itself, and clearing away are part of the booking
- We do not do additional hours – the staff go home and the site is shut
We do not take bookings for Sunday parties. We will take bookings on Bank Holidays, but not Good Friday or Christmas Day. There will be an additional charge for Bank Holiday Bookings.
Q. How and when do I make payments for the room?
A. When your booking is provisionally made we will send an email giving you payment due date three or four days after. If you need, we accept a deposit of £85. and the remainder is due 2 weeks before the event NB. Payment confirms your booking.
- BACS In our email to you there will be a Payment ref code Uxxxx or Hxxxx please use it as the payment ref box when you fill in online banking order
- Cash/cheque. Place in an envelope and mark the front of the envelope with your name, the venue and date in order for us to identify the payment. Bring to the church office by appointment.
- Cheques should be payable to ‘Crofton Park Community Link’.
Q. Will a bouncy castle fit in the spaces?
A. The Hall can fit a large bouncy castle up to 5 metres (16’5″) wide. Bubble and Bounce (who are used to attending our site) offer a wide variety of choices for play items for hire, including bouncy castles and ballponds.
The Undercroft will fit a smaller sized (“Princess”) bouncy castle of maximum height 10ft (3 metres) – Bubble and Bounce (see above) have suitable ones for hire.
Q. When can I set-up for the party?
A. The block booking is your total time on site so when preparing your timings include setting up and clearing up times within the period you booked. There is also a 15 minutes induction for lights, chairs, tables, fire and health & safety – we try to do the induction 15 minutes before your booked start time if possible.
- You will meet the caretaker where possible 15 minutes before your booking to go through basic health and safety issues.
- We advise you to allow at least 45 minutes before your hire period ends to clean and tidy.
Q. What facilities are included as part of my hire?
A. Hall – 18 large tables, approximately 6 ft x 2’7″ (1.82m x 0.7m). 6 round tables approximately 4ft (1.22m) diameter and 120 folding chairs.
Undercroft – 12 large tables, approximately 6 ft x 2’7″ (1.82m x 0.7m), 8 small tables approximately 4ft x 2ft (1.22m x 0.61m) and 48 folding chairs.
Q. What equipment does the kitchen have?
A. The kitchens include a fridge, oven (nb no hob in the Undercroft), microwave, kettle and sink with drinking water. No crockery or utensils are available, please bring your own.
The Undercroft fridge is a Zanussi ZRG11600WA. The hall kitchen measures 8 x 5 metres.
Q. Where do I leave the rubbish post party clean up?
A. Please note that we can only dispose of 3 bags of rubbish. All other bags have to be taken away with you. Bags are placed in the blue bin to the left of the church hall gate. Please recycle as much of your waste as possible.
Q. No pins, blu-tack (or similar) or sticky tape allowed – How can we decorate the spaces?
A. There are hooks fixed across the walls for you to hang banners, paper chains and balloons, so please bring a ball of string to hang things up. NB. Blu-tack or similar, sticky tape and pins are forbidden anywhere in the hall.
Q. Is there a music system installed?
A. There are music systems in the Undercroft and Church Hall which you can use for CDs, and a standard 3.5mm jack is included for plugging in your music device.
Q. What happens on the day of the event?
A. Our caretaker will meet you 15 minutes before the start of your booking and take you through the premises health and safety and cleaning requirements, and organise tables and chairs if requested. It is important to note that it is an unmanned site, and therefore a member of staff will not be present for the duration thus you must undertake due care on the site. A staff member will arrive at the end of your booking to check the premises and lock up.
Q. What happens if I need to cancel?
A. Please let us know as soon as you realise as others may want the space. There will be a £15 administration fee for all cancelled bookings. If you cancel with less than 22 whole days notice in advance of your event ( this means if your party is on a Saturday you must cancel by end of business Friday three weeks before) we will retain £75 (including the £15 admin) and return anything above this that you have paid- however if we do manage to get another booking we will return everything above £15 admin charge.
Q. Do you have any information on car parking and local transport?
A. Car Parking – there is free car parking on Courtrai Road and surrounding residential roads.
Public Transport. Always plan your journey. This is especially important at weekends, when there may be engineering work on the railways. Destination: “Saint Hilda’s Crofton Park, Crofton Park, London”. Post code SE23 1PL
Bus routes – P4, 122, 171 and 172.
Bus stops – Northbound stop CQ (‘Brockley Jack’) is right outside the church. Southbound stops N (‘Brockley Jack’) – north of the church – and HP (‘Maclean Road’) – south of the church.
Train – St Hilda’s is 5-10 minutes’ walk from Honor Oak Park station (London Overground and Southern Railway for London Bridge) and Crofton Park station (Thameslink).
Office Phone: (020) 8613 0033. Not Mondays.
Email: church.admin@sainthildas.org
